Running an organization requires extreme patience and focus, as you constantly find yourself encountering new hurdles almost daily. One of the biggest challenges in an organization is to manage its employees, who form its backbone.
According to the National Compensation Survey by the U.S. Bureau of Labor Statistics, workers’ wages and salaries increased by 2.7 percent, and total compensation rose by 2.6 percent between December 2020 and March 2021.
Considering the costs, keeping track of the working time of every employee has become a necessity. This is why an increasing number of employers are opting for a secure webtimeclock, which helps companies streamline many primary human resource operations.
What is a Web Time Clock?
It has long been the norm in many industries for employees to manually punch in their time cards into a machine while entering and exiting the work site. However, this procedure required an employee to be physically present in front of the time clock, which has become increasingly difficult in the current scenario.
A web time clock allows employees to clock in and out of work from any location. It records the exact time span that an employee puts in for the day and eliminates the need for human intervention in this regard. But that’s not the only reason for you to invest in a secure webtimeclock.
Here are five excellent reasons to invest in a web-based time clock:
Track Time
Of course, with a web time clock, tracking time will become seamless not only for the employer but also for the employees. Irrespective of the device or browser, web time clocks provide a to-the-minute time tracking facility. Furthermore, these timesheet records can be viewed, managed, and approved by the employer.
A great benefit of this feature is that employees can track how much time they spend on particular tasks, which will nudge them to increase their efficiency should the need arise. The employer can also give notes and feedback on the time clock platform itself.
Accountability
When the amount of remuneration is linked with how much time a worker spends in the workplace, there has to be some accountability. A web time clock keeps you abreast of:
- When employees are clocking in and out
- How much time they are spending on various tasks
- Whether they are coming in to work or not
In a survey conducted by the U.S. Department of Labor, three percent of employees in the nation remain absent on any given day. And, employee absences cost employers over 20 percent of the payroll. Using a web-based time clock helps businesses hold employees accountable for every minute.
A Higher Level of Security
If the onus of manually filling timecards is left to the employees, it may give rise to dishonest habits such as the fabrication of reported time. A secure time clock comes with biometric identification and other security features that prevent this issue and more.
A web-based time clock also stops “buddy punching” within the company, where one employee fills out a time card for the other to cover their absence from work. The data collected by the time clock application from an employee’s device is securely stored for the employer’s perusal, leaving no alteration or tampering.
Generate Performance Reports
A good web time clock can prepare detailed and accurate performance reports based on the parameters inserted in the application, which can be obtained in multiple formats when required. These reports can come in handy during annual appraisals where managers can pinpoint the areas that need improvement or training.
Generate Payroll
This is one of the most prominent reasons to invest in a web time clock, as it can help automate the payroll process with greater clarity and accuracy. In addition to recording the exact time entries of the employees, an online time clock can:
Merge with direct deposit system – You can integrate the time clock application with the direct deposit system of your organization’s banking partner. It will automate the remuneration cycle entirely based on the hours worked by the employees.
Inculcate payroll policies – You can directly put in the company policies related to payroll, such as paid time off, vacations, holidays, etc., into the application. Doing so will eliminate the need for manual tracking, reducing or even completely eliminating the chances of human error.
Save money – According to the American Payroll Association, seven percent of payroll costs result from mistakes in the manual calculation of time. In addition, using time calculating software can significantly cut processing costs by reducing manual labor.
Using an automated online time clock to trace the work timings of the employees can also free them up to focus on more valuable tasks rather than filling in timesheets.
